Find out how to ship a video by means of electronic mail: 4 simple steps

Movies are extremely partaking and seize far more consideration than every other sort of content material. In case you aren’t making them, you’re watching them. And, within the case of significantly charming movies, you need to share them.

Studying find out how to ship a video by means of electronic mail is crucial, because it’s probably the most fashionable communication channels.

On this article, we’ll be overlaying all of the choices accessible when sending a video by way of electronic mail. 

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Sending a video by means of electronic mail to your e-newsletter subscribers

Attaching a video to your electronic mail e-newsletter makes it extra partaking and memorable.

The next information from the E mail Advertising and marketing Benchmarks report backs this up:

How the engagement rates change when you add videos to your emails.

Subscribers are more likely to observe a video than to learn an extended e-newsletter or prolonged article.

You may embed a video or make a thumbnail/picture/GIF of a video inside an electronic mail and add a hyperlink redirecting to an exterior web site, maybe your touchdown web page, YouTube, or another medium the place they will watch your full video.

Right here’s a step-by-step technique of find out how to ship movies by means of electronic mail to your subscribers:

1. Add the video on YouTube (or every other channel you like)

Host the file on a video internet hosting platform earlier than sending it to your subscribers by way of electronic mail. There are a number of channels by means of which you’ll be able to share your movies, however for the aim of this information, we’ll present you find out how to host your movies on YouTube after which electronic mail them to your subscribers.

Go to YouTube, and click on “Add video” on the top-right nook of the web page.

How to upload a video to YouTube.

Subsequent, select the video file you need to add and click on on “SELECT FILE” to add.

You’ll be capable to view the add progress on a standing bar on the display screen. As soon as the video is uploaded, add descriptions and tags to your video. 

Then, YouTube generates three decisions of thumbnail photographs so that you can use because the characteristic picture to your video. The thumbnail is the very first thing your subscribers will see in your electronic mail e-newsletter, so it needs to be an attention-grabbing picture.

You may create a customized thumbnail if you have already got a verified profile and don’t like several of the YouTube auto-generated thumbnail choices. The advisable dimension for these photographs is 1280×720 pixels. 

To add your thumbnail, click on the “Customized thumbnail” button.

Now that you simply’ve efficiently uploaded your video, you may go to your YouTube web page to entry the video. Your video now has a novel URL, which you’ll want for the following step.

2. Create your electronic mail and import a thumbnail or screenshot into the e-mail

Write your e-newsletter’s copy utilizing stable recommendation from copywriters after which embed the thumbnail/screenshot of the video into the physique of the e-mail, as seen beneath.

A thumbnail of a video in an email.

You would make the placeholder a GIF, too. This works even higher than a nonetheless image to encourage excessive engagement charges.

GIF thumbnails usually work higher than photographs in emails as a result of they provide your subscribers a greater really feel of what your video is about, growing the probabilities they’ll click on to observe it.

3. Make the picture clickable

That you must make your thumbnail GIF or picture clickable, in order that when subscribers click on on it, they’re taken straight to your video.

Test in case your electronic mail service supplier has a performance that permits you to do that. For instance, when sending your electronic mail by means of GetResponse, you may embrace a hyperlink to your video in your thumbnail picture or GIF.

(Tip: In GetResponse, you can too embed a YouTube video without having for a placeholder – for a fast tutorial, skip to the part “How to send videos in emails with GetResponse” on the finish)

4. Ship out a check electronic mail

After finishing steps #1 to #3 above, you may ship a check electronic mail to your self to guarantee that all the things works because it ought to. That is principally the identical course of as sending the e-mail to your mailing listing; simply ship the e-mail to your private electronic mail handle first and guarantee all the things works correctly, and also you’re good to go.

Find out how to ship a video by means of electronic mail to 1 or a number of recipients

Typically you need to ship your video to 1 or a few folks, not an electronic mail listing of a whole lot or 1000’s of subscribers.

And on the subject of sending movies to a couple recipients, you should use any of the favored electronic mail platforms (for instance, Yahoo, Gmail & Outlook) to ship your video.

Every electronic mail platform works in a different way, however most of them may also help you ship movies.

On this part, we’ll be exploring find out how to ship movies by way of three fashionable mailing channels:

  1. Gmail
  2. Outlook
  3. Yahoo Mail

Find out how to ship a video utilizing Gmail 

Gmail is among the hottest electronic mail platforms immediately.

You might have two choices for sending a video by way of Gmail:

  1. connect a video file out of your Google Drive 
  2. or connect a video file from the machine you’re utilizing to ship your electronic mail. 

In each instances, Gmail will robotically convert your video (if it’s over 25 MB) to a Google Drive hyperlink whenever you attempt to add it as an attachment.

See how these two strategies work beneath:

1. Ship the video as an electronic mail attachment

Sending a video as an email attachment in Gmail.

First, open your Gmail account.
Second, click on the “Compose” button to create a brand new electronic mail.
Subsequent, choose “Connect information” (somewhat paperclip) and select the video you need to ship, and click on “Open.”

After attaching your video, sort the content material of your electronic mail and click on “Ship.”

2. Ship the video as a Google Drive attachment

Open your Gmail account and click on the “Compose” button to compose your electronic mail.

Subsequent, click on on the “Google Drive” image on the backside toolbar of the e-mail.

Sending a video via Gmail as a Google Drive attachment.

Lastly, choose the video you need to ship and hit “Attachment.”

Sending a video via Gmail as a Google Drive attachment.

Your video is able to be despatched.

Find out how to ship a video utilizing Yahoo Mail

With a Yahoo account, it’s very simple to share your or different folks’s fascinating movies with pals or colleagues by together with them in an electronic mail.

There are two major methods you may ship movies utilizing Yahoo. You may both share the video hyperlinks in an electronic mail or ship the video as an attachment.

1. Share the hyperlink (if it’s already hosted on-line)

If you need to share a video from YouTube or every other social app, you may simply share it utilizing its hyperlink.

To do that, open your Yahoo Mail account and click on on the “Compose” tab to create a brand new message. Then paste the net hyperlink/URL of the video you want to ship within the “Hyperlink” tab on the backside of the display screen and hit “Save.” Then compose the message and ship it.

Sharing a video link in Yahoo!Mail.

That’s all it takes.

2. Ship the video as an attachment

When doing this, keep in mind that you could’t connect information bigger than 25MB on Yahoo. It’s finest to compress massive video information earlier than sending them as attachments. Compressing movies is a fairly easy and straightforward course of which we’ll go into intimately later within the article.

To ship your video as an attachment, open your Yahoo Mail account. Click on the “Compose” tab to compose a brand new message. 

Subsequent, click on on “Connect information.” A sequence of choices robotically pops up. Click on on “Connect information from pc” and select the specified video information. After this, you may ship your electronic mail.

You may ship as many movies as you need in the event that they don’t exceed the restrict.

Find out how to ship a video utilizing Outlook

The method of sending movies with Outlook isn’t as advanced as you may anticipate.

It’s much like the method employed by Yahoo Mail or Gmail and takes little quite a lot of seconds to perform.

With Outlook, you’ve two choices when sending movies by way of electronic mail. You would both ship your video:

  • As a hyperlink
  • Or add the video to Outlook by inserting it as an attachment.

1. Ship a video in Outlook emails by sending it as a hyperlink

The method of sending movies by means of Outlook is pretty simple.

Simply observe these steps:

Click on on “New message” and insert the net hyperlink or URL of the video you need to ship. Do that by clicking on the ellipsis (three dots), the place you’ll find the “Extra formatting choices” tab.

How to insert a hyperlink into an outlook email.

Then click on on “Insert hyperlink,” paste the hyperlink, and click on “OK.”

Inserting a link into an outlook email.

With this, your electronic mail is able to be despatched, and your video is safely linked.

2. Add video to Outlook emails by inserting it as an attachment

Take be aware that Outlook’s most attachment file dimension restrictions are 20 MB rendering most video information too massive to ship by way of electronic mail attachment. The linking process in choice one could be higher when you’re sending a big video file.

For compressed information or small video information, nonetheless, merely click on on the “Connect” choice, go to “Browse this pc,” choose your video and add it.

Adding an attachment to an outlook email.

Now you may compose the physique of the e-mail and ship it.

Is it attainable to compress a video to ship by means of electronic mail?

Unarguably, the best drawback related to movies is their huge file dimension.

Longer, higher-definition movies end in bigger file sizes. This makes it tough to connect them to emails.

So how do you ship a big video file by way of electronic mail?

There are three major methods.

  1. You may compress them into a zipper file.
  2. You can also make the video shorter and smaller with iMovie on Mac.
  3. You may ship massive video information utilizing a cloud storage service like Google Drive, OneDrive, Dropbox, or WeTransfer.

Let’s go by them one after the other.

1. Create a zipper file

Probably the most widespread methods to compress a video is to compress it into a zipper file.

The file reduces in dimension, and the standard isn’t affected. This feature is obtainable for each Mac and PC customers.

First, right-click on the video file you need to ship when you’re a Home windows consumer.

Then, click on on “Ship to” and “Compressed (zipped) folder.”

Compressing a file in Windows.

For Mac customers, select “Compress [name],” and the file robotically compresses.

Compressing a file on a Mac.

2. Make the video shorter and smaller with iMovie on Mac

Mac units usually include iMovie, an Apple-enabled film modifying instrument.

With iMovie, you may make your video shorter by sending solely the essential bits. This can lower the scale of the file. You may as well use the e-mail choice included in iMovie to ship the video by way of electronic mail to whomever you need.

The method is fairly easy. Simply open iMovie and click on on the arrow within the high left nook of the menu bar.

Choose the portion of the video you need to ship. Then export it by clicking “File-Share- E mail.” Lastly, select “small” to cut back the file dimension.

Your video is able to be shared by way of electronic mail. iMovie will open a clean electronic mail with the smaller file able to ship.

Sending a video in an email via iMovie.

3. Use a cloud service

OneDrive, Dropbox, and Google Drive are right here to make life simpler for everybody.

These platforms are probably the smoothest technique to ship massive video information with out altering their high quality. On Dropbox, all it’s important to do is add the video to a shared Dropbox folder, which supplies everybody who has entry to the folder entry to the video as effectively. 

With Google Drive, you add a video file to your drive and share a hyperlink to the file with anybody you need. Dropbox and Google Drive additionally provide the choice to share hyperlinks to the video file by way of electronic mail with family and friends. It’s that simple.

In fact, there are additionally different providers like WeTransfer. There, you’ll must add your file and supply the e-mail handle of the individual you need to notify that your video could be downloaded.

Be cautious, although, your WeTransfer obtain hyperlink will robotically expire after two weeks when you use their free account.

Causes you is likely to be unable to electronic mail a video

Occasionally, even in the most effective of worlds, you could face some problem when sending movies by way of electronic mail — normally whenever you attempt to ship massive video information with out compressing them first.

And the widespread prevalence is that your video surpasses the restrict for no matter emailing platform you utilize.

Yahoo Mail and Gmail have a restrict of 25 MB, whereas Outlook has a 20 MB file dimension clause. You’ll have problem sending movies in the event that they’re bigger than the set limits. Additionally, there are occasions when system glitches happen. At instances like this, you’ll most likely discover that you simply’re not the one one experiencing issues, and it normally clears up after some time.

One of the simplest ways to make sure that you’re all the time in a position to ship your movies with none issues is to first compress them or add them on a cloud service or social media platform, so you may simply ship out hyperlinks.

Find out how to ship movies in emails with GetResponse

In case you use GetResponse to your electronic mail advertising and marketing campaigns, embedding a video into the e-mail’s design is tremendous simple.

If you discover a place the place your video would match finest merely drag and drop a “Video” block into the structure:

Adding a video to an email in GetResponse.

Then, enter the video’s URL. It may be hosted both on YouTube or Vimeo.

When you’ve entered the URL, the video robotically uploads itself into the e-mail, and choices for personalization pop up.

Video options in GetResponse.

It is best to all the time add various textual content to your movies (and pictures). It seems rather than the video (or picture) when it doesn’t load. Write a easy sentence describing what the video is.

Professional tip: Add a full cease on the finish of the Alt Textual content so {that a} display screen reader would know when to pause after studying it out loud.

You may modify the play button’s form and shade to suit your electronic mail template’s total design. There are additionally many extra customization choices you may tweak, for instance, width, padding, and alignment. You may as well conceal the video on cellular units in order that solely desktop customers can see it.

A video thumbnail in the email creator in GetResponse.

And voila! The video is embedded into your electronic mail.

Now you can ship the e-newsletter and let your contact listing benefit from the superb video electronic mail you’ve simply created. You’ll see the engagement charges going up very quickly!


Now that you realize all of the attainable methods of sending movies by way of electronic mail, I guess you may’t wait to start out. Bear in mind, one of the best ways to ship movies by way of electronic mail whereas retaining their high quality is the one which works for you ;).

For companies, freelancers, and consultants, one of the best ways to ship movies by way of electronic mail is to embed a YouTube video in an electronic mail creator. You may simply do that with the e-mail advertising and marketing firm GetResponse – get your free account and provides it a strive!

This additionally helps drive site visitors to your YouTube web page. Nonetheless, for on a regular basis movies that you simply ship to a couple contacts, the only technique to ship the video is utilizing a cloud service like Google Drive or DropBox.